Careers
Position: Administrative Assistant
Department: Finance
POSITION SUMMARY
Administrative assistant works with finance, administration, and the management team to successfully manage processes and tasks, including but not limited to knowledge of sales tax and experience working with 3rd party sales tax reporting, preparing and reviewing quotations, order entry, customer maintenance, managing Accounts Payables, AR collections ,organization and management of pricing logs/workbooks, filing of financial documentation, assistance with registration and related tasks for tradeshows, assisting and completing supplier registration and related tasks with US direct customers, assist in the maintenance and organization of the hard copy and online corporate tasks, preparing bank deposits and other administrative tasks as directed by management.
PRINCIPAL RESPONSIBILITIES
- Work as directed by the Controller to ensure proper and timely filing tax documentation including registration and franchise fees.
- Work with Director, Sales and Controller in the preparation of customer quotations, Complaints/RMA/ to the reps/customers as requested, daily shipping information to reps.
- Work to ensure pricing logs/worksheets are up to date.
- Work with ERP to enter orders, create customer invoices, and collect cash
- Assist with registration for US tradeshows; assist Executive Director Business Development and Marketing to reserve accommodations and flights for tradeshows as directed as well as assisting with ordering and shipment of the tradeshow booth, marketing materials and demonstration product.
- Assist as directed in registering Kyra as a supplier with US branded customers.
- Prepare bank deposits as directed by the Controller.
- Other administrative tasks as directed by management.
EDUCATION/EXPERIENCE REQUIREMENTS
- 3–4 years of administrative experience
- Minimum experience of 2 years Accounts payable/Accounts Receivable
- High school diploma or GED required.
- Proficient in MSOffice and cloud document storage.
SPECIALIZED SKILLS & OTHER REQUIREMENTS
- Must possess good computer skill including proficiency with Excel and MS Word/Office
TRAVEL REQUIREMENTS: None
WORKING ENVIRONMENT:
- Office; remote working is allowed up to two days per week. Presence in the office is required three days per week unless directed by management
EDUCATION/EXPERIENCE REQUIREMENTS
- 3–4 years of administrative experience
- Minimum experience of 2 years Accounts payable/Accounts Receivable
- High school diploma or GED required.
- Proficient in MSOffice and cloud document storage.